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Provision of Information to RVD Upon Letting


1. DOMESTIC TENANCIES

(i) Submit Notice of Tenancy (Form AR2) under Part IVA of the Landlord and Tenant (Consolidation) Ordinance (“LTCO”) (for regulated tenancy)

The landlord of a regulated tenancy must complete and submit a Form AR2 to the Commissioner of Rating and Valuation (“Commissioner”) WITHIN 60 DAYS after the term of the tenancy commences or is taken to commence under Part IVA of LTCO. It is an offence for late or non-submission of the Form AR2 to the Commissioner. Besides, the landlord of a regulated tenancy may not maintain an action to recover any rent under the tenancy unless the notice is endorsed by the Commissioner.

Mode of Serving Notice:

Form AR2 can be obtained from:

OR

(ii) Submit Notice of New Letting or Renewal Agreement (Form CR109) under Part IV of LTCO (for other domestic tenancy that is not a regulated tenancy)

The landlord, soon after entering into a new tenancy (including both fresh letting and renewal), is advised to submit Form CR109 to RVD within 1 month from the date on which the parties entered into a new tenancy or renewed a tenancy.

Mode of Serving Notice:

Form CR109 can be obtained from

(iii) Change of Payer's Particulars (Name and/or Correspondence Address)

The landlord/principal tenant or tenant is advised to notify RVD if there is any change in payer's particulars (name and/or correspondence address) by one of the following channels:

  1. Online Change of Payer's Particulars

    Please use electronic service “Change of Payer’s Particulars” on RVD’s website to update payer’s particulars easily in a timely manner. To change payer's particulars online, you need to have the 15-digit Account Number of the property which is printed on the left-hand corner of the Demand for Rates and/or Government Rent.

  2. Form or Slip Submission

    Please complete and return the following form or slip to RVD by email (billing@rvd.gov.hk), personal service, courier, post (Address: 15/F, Cheung Sha Wan Government Offices, 303 Cheung Sha Wan Road, Kowloon) or fax (2152 0113):

    Form RVD1006 (Notification of Change in Payer's Particulars), which can be obtained from:

    OR

    Slip for Change of Payer's Particulars (at the back page of the Demand for rates and/or Government rent).

  3. Telephone hotline (Change of correspondence address only)

    For change of correspondence address only, you may call RVD’s hotline 2152 0111 (handled by 1823).

Points to Note

(i) Form AR2

    Offence and Penalty

  1. The landlord of a regulated tenancy must complete and submit a Notice of Tenancy (Form AR2) to the Commissioner WITHIN 60 DAYS after the term of the tenancy commences or is taken to commence under Part IVA of LTCO. The landlord who refuses or neglects to comply with the requirement without reasonable excuse commits an offence and is liable on conviction to a fine at level 3 (HK$10,000), and in the case of a continuing offence, to a further fine of HK$200 for each day during which the offence continues.
  2. The landlord of a regulated tenancy may not maintain an action to recover rent under the tenancy unless the notice is endorsed by the Commissioner.

(ii) Form CR109

  • Free of Charge

    Form CR109 lodged with the Commissioner for endorsement within 1 month from the date on which the parties entered into a new tenancy or renewed a tenancy will be endorsed free of charge.

  • Charge for Late Submission

    If the Form CR109 is lodged with the Commissioner for endorsement after the said one month period, a fee of $310 is required to be paid for the endorsement.

  • Implication of Non-submission of Form CR109

    Under the LTCO, a landlord shall not be entitled to maintain an action to recover the rent under the tenancy agreement unless the Commissioner has endorsed a Form CR109 for the agreement.


2. NON-DOMESTIC TENANCIES

The landlord or tenant or its representative/agent, including the estate agent so authorised, soon after entering into a new tenancy (including both fresh letting and renewal), is advised to take the following actions:

(i) Provide Rental Information to RVD

The landlord or tenant is advised to notify RVD of the rental particulars by one of the following channels:

  1. Online Submission of Form R1A (Requisition for Particulars of Tenements)

    Note:
    To submit an electronic Form R1A, you need to enter either Assessment Number or R1A Number. Assessment Number can be found on the upper part of the Demand for Rates and/or Government Rent just below the Address or Description of Tenement. If you have received a hard copy of Form R1A recently (please refer to paragraph 2(i)(c) below), R1A Number is printed on the top left hand corner of the form.

  2. Sending a copy of the tenancy agreement to RVD
    You may send a copy of the tenancy agreement to RVD by post, in person or by fax. Please provide (i) the assessment number of the property, (ii) the contact person and (iii) contact number when sending the tenancy agreement to RVD.
  3. Returning Form R1A
    Alternatively, if you have received a hard copy of Form R1A from RVD, you may either complete and return it to RVD by post or in person, or submit the rental particulars online as mentioned in the above paragraph 2(i)(b).

(ii) Change in Payer's Name and/or Correspondence Address

The landlord or tenant is advised to notify RVD if there is any change in payer's name and/or correspondence address by one of the following channels:

  1. Online Change of Payer's Particulars

    Please use electronic service “Change of Payer’s Particulars” on RVD’s website to update payer’s particulars easily in a timely manner. To change payer's particulars online, you need to have the 15-digit Account Number of the property which is printed on the left-hand corner of the Demand for Rates and/or Government Rent.

  2. Form or Slip Submission

    Please complete and return the following form or slip to RVD by email (billing@rvd.gov.hk), personal service, courier, post (Address: 15/F, Cheung Sha Wan Government Offices, 303 Cheung Sha Wan Road, Kowloon) or fax (2152 0113):

    Form RVD1006 (Notification of Change in Payer's Particulars), which can be obtained from:

    OR

    Slip for Change of Payer's Particulars (at the back page of the Demand for rates and/or Government rent).

  3. Telephone hotline (Change of correspondence address only)

    For change of correspondence address only, you may call RVD’s hotline 2152 0111 (handled by 1823).

Point to Note

If you are the agent/representative acting on behalf of the landlord or tenant, you must have been authorised for so doing.


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